Everything you need to manage construction specifications
SpecAlign combines AI-powered document processing with real-time delivery to eliminate rework and keep your projects on track.
How SpecAlign Works
From document upload to field delivery in minutes, not days
Instant Field Access via QR Code
Every room gets a scannable QR code. Scan and instantly view the most current, trade-specific specification on any mobile device.
How it works:
- 1QR code placed in each room/area
- 2Subcontractor scans with phone camera
- 3Specs load in under 100ms
- 4Trade-filtered view (e.g., only electrical specs for electricians)
Technical Advantage
Built with Next.js PWA and SSR for guaranteed sub-100ms load times, even offline.
AI-Powered Document Ingestion
Upload any specification document (PDF, DOCX, email). AI automatically extracts and organizes specifications by trade and room.
How it works:
- 1Drag-and-drop files or forward emails
- 2AI parses and extracts specifications
- 3Automatic trade tagging and room assignment
- 4Handles 50MB+ architectural PDFs asynchronously
Technical Advantage
Asynchronous processing via AWS SQS ensures large documents never slow down your workflow.
Real-Time Change Propagation
Update a specification once, and all affected trades are instantly notified. Complete audit trail ensures accountability.
How it works:
- 1PM updates specification (e.g., tile changes)
- 2System identifies affected trades automatically
- 3Instant notifications sent (Email/SMS)
- 4Change log tracks all versions with timestamps
Technical Advantage
Iron-clad version control prevents installation based on outdated specs.
Streamlined Digital Approvals
Eliminate paper-based approval processes. Digital workflows with clear status indicators and automated notifications.
How it works:
- 1Submit specification for review
- 2Stakeholders receive notification
- 3Status indicators: ✓ OK, ⚠ Flag, ⓘ Pending
- 4Automatic approval routing and escalation
Technical Advantage
Integrated approval workflows reduce spec review time by 60%.
Built for Every Role on the Construction Team
General Contractor (GC)
Pain Point:
Cost Overruns, Liability/Rework Risk due to discrepancies
SpecAlign Solution:
Real-time, auditable change propagation and iron-clad version control
Key Benefits:
- Reduce rework costs by up to 40%
- Complete audit trail of all specification changes
- Eliminate liability from outdated documents
- Instant notification of spec updates to all trades
Project Manager (PM)
Pain Point:
Workflow Bottlenecks, Manual Spec Ingestion, Approval Friction
SpecAlign Solution:
AI-assisted document extraction and streamlined digital approval workflows
Key Benefits:
- Upload specs via drag-and-drop (PDF, DOCX, email)
- AI extracts and organizes specifications automatically
- Digital approval workflows eliminate paper shuffling
- Handles 50MB+ architectural PDFs without delays
Subcontractor
Pain Point:
Outdated Documents, Field Errors, Slow Access on-site
SpecAlign Solution:
Instant, trade-specific specs delivered via PWA/QR code (offline capable)
Key Benefits:
- Scan room QR code, see current specs in 3 seconds
- Trade-filtered view shows only relevant specs
- Works offline on job sites with poor connectivity
- Always see the latest version, automatically updated
Enterprise-Grade Architecture You Can Trust
Built on production-ready infrastructure for security, scale, and reliability
Enterprise-Grade Data Isolation
Multi-Tenancy via organization_id + AWS Cognito Authentication
Your project data is completely segmented and secure from other organizations
Instant Field Velocity & Offline Reliability
Next.js SSR/ISR + Progressive Web App (PWA)
Field specs load in under 100ms, even without reliable internet access
Reliable & Future-Proof Architecture
NestJS + TypeScript Backend on AWS
Strong typing catches bugs early, ensuring continuous reliability and scalability
Uninterruptible Document Processing
AWS ECS Fargate & SQS Queue Processing
Large 50MB+ architectural PDFs are handled asynchronously without slowing down the app
Security & Compliance
- TLS 1.3 encryption for all data in transit
- S3 server-side encryption for document storage
- Comprehensive audit logging of all changes
- AWS-managed infrastructure with 99.99% uptime SLA
- Role-based access control (RBAC) with granular permissions
Frequently Asked Questions
SpecAlign ensures every subcontractor always has access to the most current specification through QR code scanning. When a spec is updated, all affected trades are instantly notified, and the change is logged with full version history. This eliminates the common problem of work being done based on outdated documents.
Ready to see it in action?
Schedule a personalized demo to see how SpecAlign can transform your project workflow.